Safe Sport Agreement  

 

Club Policy

Players and parents are expected to maintain a positive and supportive attitude at all times, especially toward their team, fellow Voltage members, and staff. Negative or disrespectful behavior toward any player or individual associated with the club will not be tolerated. Encouragement, respect, and unity are essential to the success of the team and the club as a whole. 

  

Club Goals:

Voltage Volleyball Club believes that all children should be offered the opportunity to develop skills that will enable them to excel and compete at the interscholastic, regional, and/or national level of youth volleyball successfully.

 

Communication Policy:

 Issues should be addressed: coach → athlete → parent. Wait 24 hours after tournaments before contacting coaches. If unresolved, email the administration for assistance.

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Parent responsibilities:

-       Support your athlete unconditionally.

-       Remain in the designated spectator areas during all practices and tournaments. 

-       Learn the rules of the game to help better understand what is happening on the court. 

-       Understand that physical and verbal intimidation of any individual is unacceptable behavior. 

-       Help the coach or officials when asked.

-       Stay in control of your emotions.

-       Refrain from coaching your child during practices and tournaments.

-       Respect the coaches and do not tell them what to do/not to do..

-       Be on time for practices and tournaments.

-       Be on time to pick up your child.

-       Respect the integrity of the officials and do not advise them on how to call the match.

-       Do not post negative comments on social media about Voltage VBC, players, coaches, or administrators.

-    Understand that poor or unsportsmanlike conduct, language, or behavior may warrant and justify your removal from the premises by the coaches, tournament officials, tournament director, venue manager, or other authorities. 
 

Financial Obligations:

Voltage VBC parents/guardians must be prepared to assume the financial obligations of participating in Voltage VBC, depending on your team level.

Club fees cover the following:

• Rental Gyms

• Coaches Fees

• Tournament Fees

• Coaches tournament expenses 

• Equipment (nets, carts, balls, etc.)

• Club Administrative costs

• Club Operational Costs

• Website

• Social Media

• Marketing

Club fees DO NOT cover the following: 

• Uniforms 

• Court shoes

• Warm-ups

• Water bottle

• Team Ball

• Transportation 

• Lodging

• Meals

• Team-building activities 

• Practices and events after the season ends. (approximately middle of April 2026)

 

Time commitment:  

Participation in Voltage VBC requires a full-time commitment. Players must attend all practices, tournaments, and fulfill game day duties (e.g., line judging, scorekeeping). Only mandatory school events, serious illness, or family emergencies are valid excuses, and all absences are subject to coach approval and may affect playing time or team status.

All fees must be paid in full according to the payment schedule. Non-payment may result in ineligibility to continue the season. Coaches do not handle payments—fees must be paid by check to the Club Administration.

Injury, suspension, or personal conflicts do not cancel financial obligations. If a player withdraws or is removed from the team, no refunds will be issued, and all remaining dues must be paid.

The season typically runs from November to April. Post-season play and holiday practices are determined by the club and may involve additional costs.
 

Player Code of Conduct – Summary

 

School & Volleyball Balance: Players must prioritize both academics and Voltage VBC, managing their time to attend all practices and tournaments.:

Arrive 10 minutes early to help set up.

Wear your Voltage practice shirt to every session.

Missed practices may result in sitting out the first match or the entire tournament.

Behavior Expectations:

Show respect to coaches, officials, and teammates.

A poor attitude may lead to suspension from practice or tournaments.

No tobacco, vaping, drugs, or alcohol—violations result in removal from the club.

 

Tournaments:

 

Arrive 1 hour early in full Voltage uniform (including warm-ups and both jerseys).

Late arrival = no play in the first match. (at least the coach decides on a change) 

No phone use during practices or tournaments without coach approval.

Coaches must be notified well in advance if a player can’t attend a tournament.

Players must maintain emotional control during tournaments.

Loss of control may result in sitting out the next match or the entire tournament. 

All coaching decisions must be respected. 

After matches, players must stay with the team for post-game instructions and referee duties before rejoining parents or accessing personal devices.

Players must remain at the tournament site until dismissed by the coach, including during meals. Exceptions require coach approval and do not excuse lateness. While bringing a significant other is allowed, it must not interfere with team bonding. Players may not leave the team area with their partner or display excessive public affection while in uniform. Team unity is a priority.

 

Tournament Attire

All players must wear matching Voltage gear only for a consistent team appearance. No pajamas, non-club sweatshirts, house shoes, or extreme hairstyles are allowed

 

Out-of-Town Tournaments

Players must respect hotel property and behave appropriately—damages or theft will be the responsibility of the player and parents. Athletes must stay with the team at all times and may not leave team locations without coach or chaperone permission.

 

Tournament Cancellations

Voltage VBC is not responsible for cancellations due to weather, tournament director decisions, coach emergencies, or other unforeseen events. While we will do our best to schedule a make-up tournament, tournament fees are generally non-refundable, and travel expenses (e.g., lodging, transportation, meals) are not reimbursed. A tentative tournament schedule will be provided but is subject to change.

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Tournaments officiating

All players must share officiating duties equally and stay at the tournament until released by the coach. Players must complete all required ref and score clinics and bring a whistle. No cell phone use is allowed during officiating—phones will be held until the end of the tournament if misused. Leaving a tournament early due to disagreement with a coach may result in dismissal from the team. 

 

Conflicts

Communication should follow the chain: coach → athlete → parent. Coaches will listen to players' concerns but will not adjust the coaching plan. Players who respond emotionally may be removed from the court. Coaches are not responsible for managing players’ emotions.

 

Attendance Policy:  All athletes will be required to participate in practices in order to participate in the tournaments. Voltage VBC will attempt to schedule practices in the evening hours to allow athletes to participate in their school activities as well.

 

Playing Time:

At Voltage VBC, we understand that, as parents, it’s natural to want to see your daughter play throughout the entire tournament. However, it’s important to recognize that playing time and roles on the court are based on each athlete’s specific position and development, which may not always be fully understood from the sidelines.

Players are trained by position and are expected to master that role to contribute effectively to the team's success. While some athletes may have the ability to play multiple positions, assignments are based on their individual skill levels and the needs of the team.

Coaches are solely responsible for determining playing time and court positions, which will be determined based on the skills, attitude, and cooperation of the player to perform in the game. For safety and competitive reasons, parents are not allowed on the court during matches unless they have been specifically asked by the coaching staff to assist.

Your club fees do not include play time, 

Position assignments are at the coach’s discretion, based on what’s best for the team. Respect toward coaches and teammates is mandatory—poor behavior or attitudes will not be tolerated.

 

Practices: Practice locations may change or be canceled if facilities are unavailable.

Facilities: Teams must leave all facilities clean, with equipment put away and trash picked up.

Facebook, Instagram, Blogs, and Similar Sites:  

Social Media Policy: Coaches and athletes may not private message or friend each other on Facebook. The club’s official Facebook page is for team updates.

Agreement: I have read and agree to follow the Safe Sports policies for a positive season.